Appaloosa Horse Club Show Approval
Would you like to Hold an ApHC-Approved Horse Show?
First you must obtain ..... Show
The Appaloosa Horse Club
appreciates your time and effort in promoting the Appaloosa
breed. We realize that the Show Committee is usually composed
of volunteers and we commend you on the time and effort
you put into making your show a success. In an effort
to help show management organize such an event, the ApHC
has provided this site as a guide to assist in preparing
for a smooth and efficient show.
Show Approval Application Form
Single Judge Fee Waiver Show Information
Steps for Show Approval (Including Specialty
1. Obtain official show approval form from the ApHC in
order to award national points to the top placing horses,
advertise your show date and location, and classes offered
in the Appaloosa Journal Calendar of Events.
2. Request an Application for Approval from the ApHC Show
Department by calling (208)-882-5578 ext. 400 or E-mail
to firstname.lastname@example.org. Fill out the application as completely
as possible. You must provide the ApHC with the following:
* Name of the show
* Date and location of
* Complete list of classes
* Contact Person’s name,
address, and phone Show Manager, Show
Steward(s), Judge(s) names, Entry Fees and premium
" This information must be submitted at least
100 days prior to the first day of the show. No show changes
will be made after the 100 day deadline has expired. "
3. The completed application and approval fee per judge
should be sent certified mail to the ApHC. As per rule
601.E, “For shows sponsored by an ApHC regional club,
the approval fee is $25 per judge. For all other shows,
the approval fee is $25 per judge for ApHC members and
$50 per judge for non-members.”
4. If the application is satisfactory, you will be issued
a statement of official approval which will include a
computerized list of approved classes for your show. Verify
this class list and make sure all classes are listed.
5. All classes must be conducted and judged in accordance
with the rules of the ApHC and shall be set forth in the
Official Handbook of the Appaloosa Horse Club.
In order to apply for approval of a show that was held
the previous year and retain priority for the dates:
-Shows to be held January through May must be postmarked
later than September 15 of the year prior to the show.
-Shows to be held June through December must be postmarked
later than January 15 of the year of the show.
-Applications received later than the above dates but
all details and received at least 100 days prior to the
first day of
the proposed show will be accepted, but such shows will
priority to their previous dates. No show changes will
after the 100 day deadline has expired.
Special Guidelines and Considerations:
Here For Show Management Guidelines
Here For the Show Secretary Guidelines
Here For the Judges Information
Here For the Ring Stewards Guidelines
Click Here For the Announcer Information
Click Here For the Publicity Information
Click Here For the Facility Information
Click Here For Health and Sanitation Information
Click Here For Insurance and Liability Information
Click Here For Safety Guidelines
The manager should know the ApHC rules and have
a rulebook with him/her at all times for reference.
2. The management should be courteous and polite
to the exhibitors at all times, under all circumstances.
Management should, above all, be fair in making
decisions. At no time should favoritism be exhibited
3. The manager should make sure that all needed
supplies will be available at show time. The manager
is responsible for making sure all committees
have carried out all tasks assigned and that everything
4. The manager should appoint a capable ring steward
and secure a well spoken announcer for the show.
Also, be sure to have on hand an adequate public
address system. You may find that some announcers
furnish their own. By working together, your announcer,
ring steward, and judges can keep the show running
5. The management should consider two attended
gates, one for entering and one for exiting. This
will provide a more efficient operation of the
6. Proper breaks in between classes should be
provided so that exhibitors have an adequate amount
of time to change clothes and tack and have a
chance to warm-up in the arena being used for
competition. It is suggested that at least one
break at lunch be provided for these reasons and
to also allow time for the judge to take a break.
7. Promptness, accuracy, courtesy, fairness in
making decisions, and knowledge of ApHC rules
are the five basic guidelines. If diligently applied,
there is no reason your show should not be a success.
The show secretary should develop a premium list
that contains all of the pertinent information
concerning entry fees, classes, starting time,
judge’s names, location of show, etc. This should
be mailed to prospective exhibitors at least thirty
days before the entry deadline for the show. ·
Premium lists and entry forms should be printed
in order to ensure uniformity. All shows must
abide by the entry fees advertised in the premium
· The premium list shall contain a list of show
officials, exact location, time and date or dates
to be held along with the closing date of entries.
The height of fences in over fence classes should
also be listed.
· All rules and policies pertaining to the show
should be published in this premium list.
· Entry fees and any premium money awarded must
be included on the class list. After publication,
no changes to entry fees or premium money can
· If money prizes are offered, the fixed amount
of added monies shall be stated in the premium
list. Special prizes do not have to appear on
the premium list, but it is recommended.
2. The secretary should be prepared in advance
for the first day of the show. If entries are
to be taken the day of the show he/she should
have all entry forms ready for the exhibitors
to complete prior to the starting time of the
show. The secretary should be present at the show
well in advance of the starting time to start
taking entries, checking in exhibitors, and issuing
back numbers that are legible to the judge at
3. Secretaries are responsible for being sure
that all horses and exhibitors are eligible for
competition ( i.e. horses have the proper registration
papers, exhibitors and owners are current members
of the ApHC, there is a relationship between exhibitor
and owner in Youth and Non-Pro Classes (excluding
4. All persons participating in an ApHC approved
show or event, must have a current ApHC membership
card or proof of payment. No membership verification
forms will be allowed. If an exhibitor cannot
produce a membership card or proof of payment,
they must purchase another membership at your
show. All membership requirements must be met
before points will be awarded. A date of birth
and a signature are required for youth (annually)
and non-pro applicants (first time only). The
exhibitor or owner will be reimbursed for any
overpayment of membership fees, less $5 for office
charges by the ApHC. If memberships are sold,
please provide the customer with a receipt stating
their name, name of show where purchased, date,
and a signature from show management. This receipt
can then be used at future shows until the physical
membership card is received. Please make sure
all membership applications are filled out in
their entirety and sent to the ApHC the first
working day after the show is completed. Please
do not wait to send these in with the show results.
This will allow the ApHC to process the membership
applications before the show results are sent
to our office. By doing this your show results
will be processed faster and with less error.
5. The secretary should have all judges’ cards
ready for the judges with class stickers affixed
to them . 6. Print class entry sheets for the
ring steward and gateperson so that they know
the number of entries for each class and are ready
for each class to be checked in at the required
7. It is very important to get entries taken and
the show started on time. This will enable you
to get the show started smoothly. Every effort
should be made to keep it running in a timely
manner. A show planned well in advance will enable
you to conduct your show in a prompt and courteous
1. All entries
must be made on official entry blanks
and must be signed by the proper parties.
Exhibitors are responsible for any errors
on the entry blanks.
2. All entries for an exhibitor 18 and
under must be signed by a parent or legal
3. All entry blanks should have a release
of liability clause to be signed by all
4. All horses exhibited must be entered
under their registered name and number.
Exhibitors must show a copy of their horse’s
registration papers to the show secretary
for verification of horse and ownership.
5. No entry will be accepted where an
exhibitor prescribes conditions under
which he or she will exhibit.
6. Presentation of signed entry blanks
shall be deemed acceptance of the rules.
In the event of failure to sign the entry
blank, the first entry into the show ring
as an exhibitor shall be deemed to be
an acceptance of said rules.
7. It is the responsibility of the exhibitor
to be familiar with all rules and policies
of the show as stated in the premium list
for each class entered.
8. A non-pro or youth cannot be required
to enter an open class to qualify for
9. No approved ApHC show may require an
exhibitor to enter or pay entry fees for
a horse in a halter class in order for
that horse to be eligible to compete in
a performance class, nor may the management
require a horse to be entered in a performance
class in order for that horse to be eligible
to compete in a halter class. Such entries
shall be optional to the exhibitor.
All approved shows must use a judge from the ApHC
Official Approved Judges list. Shows may use a
judge with a ApHC Specialty Judge’s permit in
English performance classes, Suitability for Dressage,
Cutting, Reining, and snaffle bit pleasure (English
and western). 2. The judge’s name shall be published
in all printed matter and information pertaining
to the show. 3. No judge shall be required to
judge longer than 6 hours in any one day without
a reasonable break of at least one-half hour.
Shows which fail to comply will be fined for each
hour of violation and/or otherwise disciplined.
4. A judge shall not appear on the show or contest
grounds prior to 30 minutes before judging.
5. Treatment of your judge while he/she is in
your care becomes a matter of paramount importance
to you. Do not place the judge in a position where
he/she must fraternize with exhibitors prior to
or during the show. For example, when two motels
are available, put your judge in the one where
most exhibitors will not be staying, keep a member
of the show management, particularly the ring
steward, with the judge at all times so that he/she
may be escorted around the grounds, etc. Provide
a quiet and relaxed area for your judge to take
his/her breaks. This area should be separate from
6. During the show, see that your judge is provided
occasionally with a drink. For classes where the
judge must sit for long periods of time, try to
provide a platform so that they can be seated
above the exhibitors for easier viewing of the
here for current judges list)
Each organization shall provide one ring steward
or assistant for every two judges.
2. The ring steward makes the work of the judge
much easier by relieving the judge of unnecessary
details. By assembling the classes promptly, he/she
will be able to keep the judging program on schedule
and eliminate long delays in between classes.
3. It is the responsibility of the ring steward
to notify the judge when all entries are present
for each class as well as make sure that the judge’s
card is properly filled out and signed and is
turned into the announcer for placing. 4. Ring
stewards shall not take part, or seem to take
part, in any of the judging including advising
the judge. When he/she is not actively engaged
in his/her duties, the ring steward should place
themselves in a position so as not to interfere
with the judging and the view of the spectators.
He/she must not allow the exhibitors to crowd
up in the arena and should at all times endeavor
to keep the possibilities of an accident to a
5. The ring steward should act as a liaison between
the judge and exhibitor and should be prepared
to move and place the horses as the judge advises.
The announcer should not announce horse’s names,
owners, and/or exhibitors prior to the completion
of judging of a class. All entries shall be referred
to by back number. 2. All class results must be
announced by judge name.
3. When an exhibitor competes in a timed event,
each qualifying time shall be announced over the
public address system by the show announcer immediately
following his/her qualifying run(s). Any exhibitor
receiving no time due to disqualification shall
also be announced.
The ApHC will publish the name of your show, the
dates held, show location, judges, a list of classes
offered and who to contact for more information
in the Appaloosa Journal Calendar of Events. You
will need to have your premium list completed
early so that customers may reach the contact
person to obtain a copy.
2. All shows approved by the ApHC for the awarding
of points must be named, called, advertised, listed
and otherwise referred to as an Approved ApHC
3. Various forms of advertising can be utilized
to promote your show. (i.e. radio, Appaloosa Journal,
newspapers, flyers, and posters.
4. One of the most successful ways to increase
revenue for your show (and your community) is
to sell advertising space in your official show
program. These programs can then be sent to prospective
exhibitors around the country.
5. Class/show sponsorships are an easy and effective
method of helping to finance horse show costs.
The arena needs to be approximately 200 ft. in
length and 80 to 100 ft. wide. The width can vary
from 80 ft. wide at one end and angle to 120 ft.
wide at the other - the narrow end should be the
one you use for cattle classes and other such
2. The consistency of the soil would ideally be
a sandy loam cut to approximately 4 inches to
6 inches in depth.
3. If cattle classes are anticipated, your fence
needs to be strong enough to contain the cattle
and at least 5 feet high. Shows without cattle
classes can get by with a one-rail arena 3 1/2
feet in height.
4. Lighting is necessary if you anticipate your
show will run into the late evening hours. If
you have a choice of what type of lights to use,
the modern day quartz lighting has a tendency
to change colors and is not as desirable as other
incandescent lighting, however, almost any lighting
will do. If your cutting classes are at the end
of the show, your lighting needs to be in the
portion of the arena that will be used for that
5. It is suggested that show management provide
a warm-up area for contestants who are preparing
to enter a class. The warm-up area must be multi-purpose
and large enough to accommodate the needs of various
exhibitors warming-up at the same time
(i.e. jumpers and pleasure horses).
6. A holding area outside of the main arena should
be provided for horses waiting to enter the arena.
This holding area should be close to the main
7. Separate animals from people whenever possible,
especially spectators at arena entrances and exits.
This should help eliminate overcrowding of exhibitors
and animals in one place.
8. Facilities should be maintained in good repair
to avoid injury to exhibitors and animals.
9. Proper facilities for loading, unloading, parking,
storage of equipment and feed, good overnight
stabling and bedding greatly enhances operation
and goodwill of the show. Effort should be made
to plan for these aspects to the best of available
It is recommended that all horses be properly
immunized under supervision of a veterinarian
before coming to the shows, particularly for tetanus
and sleeping sickness. Health certificates and
current proof of negative Coggins should be required.
2. Horse show management should provide adequate
disposal of litter, manure, and bedding on the
show grounds to help maintain a clean and well-kept
3. Prior to the show, the grounds committee should
make certain the facilities are in good repair;
all wire, trash, etc. has been removed from the
stabling areas, and all the facilities are cleaned
to prevent possible injury to stock.
The show management should be acutely aware of
the necessity for adequate coverage for any liability
arising from accidents that could occur at your
show. Familiarize yourself with insurance coverage
affecting your show.
2. Each show should obtain blanket liability insurance
to cover suits, claims, or judgments for bodily
injury or property damage sustained by spectators,
participants, or others, arising out of the use
of the show grounds or operations necessary or
incidental to the show.
3. Accidental medical reimbursement insurance
should be provided for all persons participating
in the show, including exhibitors, show officials,
committee members, judges, ring stewards, and
4. In addition to the actual coverage for the
show itself, the show committee should require
that all independent contractors, including concessionaires,
be required to provide evidence that they have
workmen’s compensation insurance and public liability
in force for the duration of the show.
The management is requested to give detailed consideration
to all safety precautions for an ApHC Approved
Event. Particular attention should be given to
classes where very young exhibitors are competing.
The following suggestions are offered to call
attention to situations to avoid accidents. The
safety and well-being of youth competitors is
a serious responsibility of the show management.
2. Any exhibitor not having his/her horse under
sufficient control shall be dismissed from the
ring and shall be disqualified from the class.
3. Exhibitors are responsible for having their
equipment in good repair.
4. In any games event, all arena gates should
be closed as contestants compete. Contestants
should not be allowed to enter or leave the arena
moving at full speed.
5. There should be adult supervision in the arena
at all times while youth are competing.
6. A horse or exhibitor that becomes unruly will
be excused from the ring and all entry fees shall
7. Provisions for first aid should be provided
at all times.
8. Riders are to wear “headgear” at all times
in jumping. In games classes, a rider must wear
either a western hat or ASTM/SEI approved protective
headgear. If a rider decides not to wear protective
headgear, he/she or a parent or guardian for exhibitors
18 and under will be required to execute a release
form. 9. Jumps and trail class obstacles should
be sensible and suitable to the abilities of the
10. No exhibitor shall be allowed to be tied,
buckled, or fastened in the saddle in any manner
including leadline classes. Stirrups shall not
be tied to one another or to the saddle in any
11. In the games classes, care should be taken
to see that the ground surrounding barrels and
poles is safe and free from holes.
12. Horses should not be tied to arena fences
or rails or any place that would constitute a
13. It is recommended that plastic or rubber cone
shaped markers be used as markers in pattern classes.
Barrels or chairs are not recommended for markers
due to the danger of falling on them.
14. Spectators should not be allowed to have hats,
coats, arms, or any other objects hanging over
the arena fence or rail.
15. If it is necessary to use steel posts for
fences in cutting classes, trail classes or for
any other purpose, these posts should be adequately
padded on the tops to protect any sharp or blunt
16. Management should stipulate that any animals
(dogs particularly) should be on a leash and restrained
at all times.